The Cost of Processing Paper Info Cards
The cost to process paper info cards into actionable information is staggering. Below is just a rough estimate of the costs involved.
Known Costs
Labor Estimated Data Entry Costs Using Info Cards
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Assumptions and Notes
A school with up to 5k students require about 10 people working 40 hours a week for 7 months to do the data entry of the thousands of cards that come in from various sources:
- Every college fair (local, regional, national)
- Every individual high school student (parent) campus visit
- Every high school student group campus visit/tour
- Every Admission Rep high school visit
- Every Open House or institution-sponsored event throughout the entire year
Paper and Printing
- Paper
- Printing
- Storage of cards
Unknown
- Green Factor
- Loss of Opportunity – While filling out the form, time is being wasted when that time could be better spent having a deeper conversation between the Counselor and the Student
- Time Lapse
- Meet student on Monday but don’t reach them until a few weeks later
- Too much is left to the memory of the Counselor and additional information would be nice to collect
- Bad data – Here are all the things that are inherent to handwritten forms and data entry
- Up to 10% of data is invalid
- Bad writing creates incomplete or bad data
- Erroneous data entry
- Often key prospects are lost due to inefficient system